Coronavirus - Protecting Your Book of Business- What Meeting Professionals Need to Know

February 28, 2020

Coronavirus - Protecting Your Book of Business- What Meeting Professionals Need to Know


Just the Facts

  • Influenza is still the biggest threat, not Coronavirus
    • 36,000,000 cases in the U.S. (compared to 13,000 coronavirus cases)
    • 22,000 deaths in U.S. (compared to 176 coronavirus deaths)
  • Coronavirus Stats in the Future
    • Cases will grow exponentially as we increase testing.
    • Mortality rate is 3-4% based on current data, though will most likely go down as we uncover more cases.


 Medical Contingency Program

  • Proactive Attendee Communication Plan
    • Start Communicating Before the Program
    • Encourage Attendees to Stay Home if They are Sick
    • Share Measures you are Taking to Avoid the Flu
    • Pre-Drafted Communication if Flu Outbreak Occurs
  • Prevention Measures
    • Policy for Sick Attendees
    • Hand Sanitizer Stations
    • Regularly Disinfecting Surfaces
    • Healthy Menu
    • Hydration
    • N95 Masks for Sick Attendees
  • Access to Convenient, Quality Medical Care
    • Arrangements with Local Urgent Care & Hospitals
    • On-Site Physician Based Medical Support
    • Outreach to Local Health Department


Prevention Measures for You and Your Attendees

  • Frequent Hand Washing or Hand Sanitizer Use
  • Avoid Touching Eyes, Nose, and Mouth
  • Stay Away from Attendees with Cough or Fever
  • Disinfect Surfaces Such as Your Computer
  • Cover Your Mouth When You Cough
  • Avoid Hand Shaking
  • Take Care of Yourself – Sleep, Nutrition, Stress Management


To learn more about InHouse Physicians’ on-site medical support services for meetings and events, please visit or contact Ann Jones at 

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