“Flu” Risk Management Plan for Corporate Meetings

February 24, 2020

“Flu” Risk Management Plan for Corporate Meetings


Considering the Coronavirus outbreak and high flu activity, it is prudent for meeting planners, event security teams, and risk management personnel to develop a “flu risk management” plan in the coming months to ensure business continuity at their events.


The primary issue here is not necessarily the coronavirus, but the attendees’ concern of this flu like illness. Anything we can do to minimize this concern will avoid any disruption of meetings.


Below is an outline of simple strategies planners can take to ensure your risk management plan is effective.


  1. Communication Plan – with the goal of:
  • Calming any attendee concerns
    • The chance of being infected by a Coronavirus is less than the chance of being hit by lightening.
    • The chance of coming down with the seasonal flu is a million times more likely than being infected by the Coronavirus.
    • Demonstrating strong and effective prevention measures is key.


  • Promoting illness prevention
    • Frequently wash your hands with soap and water for at least 20 second or use an alcohol-based hand sanitizer.
    • Avoid touching your eyes, nose, and mouth with unwashed hands.
    • Avoid close contact with anyone with cough or fever.
    • Stay home when you are sick.
    • When coughing or sneezing, cover mouth and nose with flexed elbow or tissue – throw tissue away immediately and wash hands.
    • Clean and disinfect frequently touched objects and surfaces


  1. Implement a “Screening Program” for all ill attendees with a respiratory infection or fever
  • Most cases of serious febrile or respiratory illnesses will be related to seasonal influenza.
  • Access to convenient Rapid Influenza testing
  • In the very unlikely event that an attendee develops a febrile illness and has recently been to a geographical “hotspot” or has been in close contact with someone who may have Coronavirus, they will be:
    • Tested for influenza
    • Closely monitored
    • Quarantined in hotel room and removed from program
    • Reported to public health officials for possible Coronavirus infection


  1. Access to convenient, cost effective antiviral treatment
  • Prompt antiviral treatment can reduce the duration of illness and the spread of influenza.
  • Offer close contacts of the patient prophylaxis care.


  1. Quarantine protocols for any suspected flu like cases
  • The most effective way to prevent the spread of the flu is to keep the ill parties away from the group.
  • Suspected or confirmed cases of Influenza will be quarantined in their room until fever is gone.



Visit InHouse Physicians at www.inhousephysicians.com to learn more about how you can benefit from our on-site medical support services for meetings.