I've been planning events for 20 years. I didn't know I was missing this. I will never run an event without InHouse Physicians again.' — Senior Event Director
Cost & care at 4-day executive meeting
Situation
A major chain of convenience and travel stores hosted a four-day executive meeting in early 2023. Recognizing the importance of attendee health and productivity, they sought a reliable solution for on-site medical care.
Challenge
Medical emergencies or illnesses can occur at any event, disrupting schedules and resulting in costly off-site care. The hosting organization faced the challenge of balancing attendee health with minimizing disruptions and expenses.
Solution
InHouse Physicians provided an on-site medical team equipped to handle everything from minor injuries to critical emergencies. Over four days, the clinic served 150 attendees, offering concierge-level care and immediate medical attention. This eliminated the need for attendees to seek off-site care.
Outcome
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Medical Savings: $72,642 saved in attendee medical claims.
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Efficiency: Average attendee visit took just 15 minutes, minimizing time away from the event.
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High Utilization: 76% of attendees who used the clinic would have otherwise sought off-site care (ER, urgent care, or primary care).
Impact
By providing comprehensive, on-site healthcare, InHouse Physicians not only saved significant medical costs but also ensured business continuity.
Attendees stayed engaged, the event remained on schedule, and the hosting organization received a 10/10 satisfaction score, with one planner stating: "I will never have another event without IHP."
This case highlights how InHouse Physicians delivers measurable value, helping organizations prioritize health while protecting their bottom line.